Overview

Well it’s a fun name… but for me, memorable? Not really! I keep calling it Todoodle and it reminds me of toodle pips!

ToodleDo has been designed to be used as a productivity system. To track everything going on in your head and to help you keep more  organised. You can sync between your computer, phone and tablet, so great as a notebook, if you’re out and about, you can still easily record your thoughts and ideas. If you do lose something or have a computer glitch, it allows you to do a full back up or restore.

There is a great help section, with useful videos to get you started, FAQs, a forum and Help Centre. The videos provide a quick overview of the different functions and are short and to the point. If you don’t even have time for that, the FAQs are quite comprehensive and the forum also provides useful tips from users. There is also a search facility if you can’t easily see what you are looking for.

Toodledo allows users to set up a task list and access it from anywhere. Tasks can be organized into folders and you can reorder your task list using the simple drag and drop functionality. You can set priorities, due dates and any reoccurring tasks. You can then use the hotlist functionality to focus on your most important tasks so you can quickly see what tasks you need to complete first. You can change how these tasks are filtered by changing them in the settings.

 

‘Habits’ is a way of motivating you to change something, so if you want to limit your social media use, monitor how much time you spend on something or remind you to do your daily exercise, this can provide the motivation to help you succeed. With the free version, you can have up to 5 habits, which you would like to change. You can then schedule them daily, weekly etc. and set predetermined reminders to then remind you to do them. You can go into your habits inbox to track how well you are

With the premium version, you can share documents or folders with other people, with complete control over read, write or edit rights, so collaborators can view information in one folder, but not another, or you can allow them full access to the list, to add, amend or delete tasks and/or folders, it’s up to you.

The premium version also enables you to attach and store files, create a hierarchy between tasks and their sub tasks and schedule your high priority tasks for you, based on the amount of time you have available.

Strengths

  • You can repeat tasks on daily, weekly, monthly basis
  • You can priortise tasks according to their criticality
  • Can import tasks via a CSV, XML, ICal text and JSON
  • Ability to do a full back up or restore
  • Upgrading is relatively cheap, and provides a lot more functionality

Weaknesses

  • Its just a “To Do” list, rather than having the facility for planning a project
  • You need to have the premium version to share information with others
  • The basic version of the tool is quite limited in what it offers
  • Navigation between screens can be difficult

Costs

The basic version is free, but it is very basic. The good news is that unlike a number of task management solutions, the paid versions are an annual subscriptions, rather than per user and are quite affordable. The most popular option (according to ToodleDo) is $29 p/a.

Conclusions

It is more like a task list than a planning tool, but if you need a handy tool to record your tasks in one place, then this might be the app for you. If you need something a bit more powerful, then you are better off using something like Asana, Trello or Zenkit, all of which I have reviewed on my website, to help you make that decision.

If you want to do more research

https://www.g2crowd.com/products/toodledo/reviews
http://blinklist.com/reviews/toodledo